Privacy Policy
1. Introduction
S.P.B. Patel Engineering College (“Institute”, “we”, “our”, or “us”), managed by Jay Jalaram Education Trust is committed to protecting the privacy and personal information of students, parents, faculty members, staff, alumni, visitors, and all users of our website.
This Privacy Policy explains how we collect, use, store, protect, and disclose information received through our website, online portals, admission systems, forms, and related digital services.
By accessing or using our website, you agree to the terms of this Privacy Policy.
2. Information We Collect
As an engineering and diploma educational institution, S.P.B. Patel Engineering College may collect information from prospective students, enrolled students, parents or guardians, alumni, faculty members, recruiters, visitors, and website users.
The Institute offers diploma, undergraduate, postgraduate, technical, professional, training, placement, research, and student-support related services and may collect information connected with these activities.
We may collect the following types of information:
A. Personal Information
When users interact with our website, admission systems, ERP platforms, examination portals, placement cells, inquiry forms, events, or institutional services, we may collect:
Full name
Parent or guardian details
Date of birth
Gender
Contact number
WhatsApp number
Email address
Residential and permanent address
Aadhaar number or government identification details where legally required
Passport-sized photographs
Video recordings and CCTV footage within campus premises
Academic qualifications and marksheets
Entrance examination details
Student enrollment and university registration information
Attendance and academic performance records
Internship and placement-related information
Fee payment and transaction details
Scholarship and financial assistance details
Hostel and transport information
Emergency contact details
Health declarations submitted for institutional purposes
Documents uploaded during admission, verification, examination, or recruitment processes
The Institute may also collect photographs, videos, testimonials, achievement records, event participation details, competition participation details, and campus activity information for educational, promotional, branding, accreditation, and institutional communication purposes.
B. Technical Information
When users visit our website, we may automatically collect:
IP address
Browser type and version
Device information
Operating system
Date and time of access
Website usage statistics
Pages visited and browsing behavior
C. Cookies and Tracking Technologies
Our website may use cookies and similar technologies to:
Improve website functionality
Analyze website traffic
Enhance user experience
Maintain login sessions
Remember user preferences
Users may disable cookies through browser settings; however, certain website features may not function properly.
3. Purpose of Information Collection
The information collected may be used for:
Processing admissions, registrations, counseling, and inquiries
Academic administration and student management
University enrollment and examination processes
Placement, training, internship, and career support activities
Student identity verification and record maintenance
Communication through email, SMS, WhatsApp, phone calls, or other digital platforms
Providing notices regarding academics, examinations, fees, attendance, placements, and institutional activities
Conducting online classes, assessments, webinars, seminars, workshops, and events
Scholarship and financial assistance processing
Campus safety and security management
Accreditation, ranking, auditing, and compliance purposes
Maintaining alumni relations and institutional records
Website administration and technical support
Enhancing user experience and improving institutional services
Marketing, awareness campaigns, student outreach, and promotional activities
Compliance with legal, regulatory, university, accreditation, and governmental requirements
The Institute may use photographs, videos, student achievements, testimonials, academic activities, event participation, placement records, and campus-related media content for:
Official website publications
Social media platforms
Institutional brochures and magazines
Advertisements and promotional campaigns
Google Ads and Meta (Facebook and Instagram) advertising campaigns
YouTube and digital media promotions
Educational awareness campaigns
Branding and public relations activities
Press releases and institutional communications
Such usage may include individual or group photographs, classroom activities, laboratory sessions, events, seminars, workshops, industrial visits, placements, competitions, convocation ceremonies, and other academic or extracurricular activities.
4. Information Sharing and Disclosure
S.P.B. Patel Engineering College and Jay Jalaram Education Trust respect the confidentiality of user information and do not sell personal information to unauthorized third parties.
However, information may be shared where necessary with:
Gujarat Technological University (GTU), AICTE, UGC, admission committees, examination authorities, accreditation agencies, and government departments
Authorized technology vendors, ERP providers, hosting providers, payment gateways, examination software providers, communication platforms, cloud storage providers, and IT service partners
Training, placement, internship, and recruitment partners
Law enforcement agencies, courts, regulators, or governmental authorities where required by law
Digital marketing, advertising, and analytics platforms for institutional promotional activities
The Institute may use third-party services including but not limited to:
Google Analytics
Google Ads
Meta Ads (Facebook and Instagram)
YouTube
WhatsApp communication platforms
CRM and ERP systems
Email marketing and notification systems
Online payment gateways
Cloud hosting and storage services
These services may collect certain technical or usage-related information in accordance with their own privacy policies.
The Institute may upload or process limited audience-related information with advertising and analytics platforms for remarketing, communication, awareness campaigns, admission campaigns, student engagement, and institutional promotional purposes, subject to applicable laws and platform policies.
5. Data Security
We implement reasonable administrative, technical, and organizational security measures to protect personal information against:
Unauthorized access
Loss or misuse
Alteration
Disclosure
Destruction
Despite our efforts, no internet-based system can be guaranteed to be completely secure. Users are advised to use secure passwords and maintain confidentiality of their login credentials.
6. Third-Party Services, Social Media, and External Links
Our website may contain links to third-party websites or services, including:
Gujarat Technological University (GTU) portals
AICTE and government education portals
Payment gateways
Learning management systems
Recruitment and placement platforms
Social media platforms
Video conferencing platforms
WhatsApp communication systems
Google and Meta services
Online application and examination systems
Users interacting with our social media pages or advertisements may also be subject to the privacy policies of those platforms.
We are not responsible for the privacy practices, content, security, or policies of such third-party websites or services. Users are encouraged to review their respective privacy policies before providing personal information.
7. Student and User Responsibilities
Users are responsible for:
Providing accurate and updated information
Maintaining confidentiality of account credentials
Using the website lawfully and ethically
Avoiding unauthorized access or misuse of website systems
The Institute reserves the right to suspend access in cases of misuse or violation of applicable policies.
8. Retention of Information
Personal information may be retained:
As long as necessary for academic, administrative, legal, or regulatory purposes
To comply with university and government regulations
For maintaining institutional records and archives
Once information is no longer required, reasonable efforts will be made to securely delete or anonymize such data.
9. Children’s Privacy
Our services are intended primarily for students and educational users. Information relating to minors may be collected only with appropriate consent from parents, guardians, or authorized representatives where applicable.
10. User Rights
Subject to applicable laws, users may request:
Access to their personal information
Correction or update of inaccurate information
Withdrawal of consent where applicable
Deletion of information, subject to institutional and legal requirements
Requests may be submitted using the contact details mentioned below.
11. Website Analytics
We may use analytics tools and website monitoring systems to understand user behavior, improve website performance, and enhance digital services.
Such analytics generally collect aggregated and non-personally identifiable information.
12. Email, SMS, WhatsApp, and Communication Policy
By submitting information through our website, inquiry forms, admission forms, event registrations, or institutional platforms, users consent to receive communications through:
Email
SMS
WhatsApp
Phone calls
Mobile applications
Push notifications
Social media platforms
Such communications may include:
Admission-related updates
Counseling and inquiry follow-ups
Academic notices and circulars
Examination and result notifications
Fee reminders and payment confirmations
Placement and internship updates
Event and seminar information
Emergency or safety-related communications
Institutional announcements
Promotional and awareness campaigns
Users may opt out of non-essential promotional communications wherever applicable. However, important academic or administrative communications may still be sent.
13. Intellectual Property and Media Usage
All content available on the website, including logos, branding, text, photographs, videos, graphics, designs, documents, course materials, and digital assets, are the property of S.P.B. Patel Engineering College and/or Jay Jalaram Education Trust unless otherwise stated.
The Institute may capture and use photographs, videos, audio recordings, testimonials, academic achievements, competition participation, placement records, and event-related media for:
Educational purposes
Documentation and reporting
Accreditation and compliance activities
Institutional branding and promotion
Social media marketing
Google Ads and Meta (Facebook & Instagram) advertisements
Website publications
Brochures, banners, magazines, and digital campaigns
Public relations and awareness activities
By participating in institutional activities, events, seminars, workshops, competitions, campus programs, or by submitting information to the Institute, students, parents, visitors, and users acknowledge and consent to such reasonable usage unless prohibited under applicable law.
14. Compliance with Applicable Laws
This Privacy Policy is governed by applicable laws of India, including but not limited to:
Information Technology Act, 2000
Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011
Applicable AICTE, GTU, UGC, and educational regulatory guidelines
Any future applicable data protection and digital privacy regulations in India
The Institute shall make reasonable efforts to comply with all applicable legal and regulatory obligations relating to user information and data protection.
15. Changes to This Privacy Policy
S.P.B. Patel Engineering College and Jay Jalaram Education Trust reserve the right to update, revise, modify, or amend this Privacy Policy at any time without prior notice.
Any changes will be updated on this page along with the revised effective date. Continued use of the website after such modifications shall constitute acceptance of the updated Privacy Policy.
Users are encouraged to review this page periodically to stay informed about the Institute’s privacy practices.
16. Contact Information
For any questions, concerns, complaints, or requests regarding this Privacy Policy or data handling practices, users may contact:
S.P.B. Patel Engineering College
Managed by Jay Jalaram Education Trust
Ahmedabad, Gujarat, India
Email: info@saffrony.ac.in
Phone: +91-7046461000
Website: saffrony.ac.in
17. Consent
By accessing or using the website of S.P.B. Patel Engineering College, users acknowledge that they have read, understood, and agreed to the terms of this Privacy Policy.
Users further consent to the collection, processing, storage, usage, and disclosure of information in accordance with this Privacy Policy and applicable laws.